Import PDF Invoices into QuickBooks Online
— Automatically
Bookkeepers spend hours manually re-keying PDF invoices into QuickBooks Online. Every line item typed by hand is a chance for an error. SkipEntry reads any invoice — digital or scanned — and produces a QBO-ready import file in seconds.
No credit card required. 50 pages free.
How SkipEntry + QuickBooks Works
Upload PDFs
Drag and drop your invoice PDFs — single files or batches of 50+. Any vendor, any format, scanned or digital.
AI extracts data
SkipEntry extracts vendor name, invoice number, dates, line items, tax, and totals. Review and correct any field in seconds.
Download QBO import file
Export a vendor bill CSV formatted exactly for QuickBooks Online import. Upload it directly — no reformatting, no copy-paste.
What Gets Extracted
Every field QuickBooks needs to create a vendor bill — pulled directly from the PDF.
| Field | Example |
|---|---|
| Vendor Name | Acme Office Supplies Inc. |
| Invoice Number | INV-2024-00847 |
| Invoice Date | 2024-11-15 |
| Due Date | 2024-12-15 |
| Line Items (description) | Premium Copy Paper A4, 5 reams |
| Line Items (qty / rate / amount) | 5 × $12.99 = $64.95 |
| Subtotal | $64.95 |
| Tax Amount | $8.44 |
| Total Amount | $73.39 |
Every extraction is math-validated: line items must sum to subtotal; subtotal + tax must equal total. Discrepancies are flagged before export.
QuickBooks Import Format
SkipEntry exports a CSV that matches QuickBooks Online's vendor bill import format exactly. The columns map directly to what QBO expects — no header editing, no column reordering.
| QBO Column | What It Holds |
|---|---|
| Vendor | Vendor name as it appears in your QBO vendor list |
| RefNumber | Invoice number from the PDF |
| TxnDate | Invoice date (YYYY-MM-DD) |
| DueDate | Payment due date |
| LineDescription | Line item description text |
| LineQty | Quantity from the line item |
| LineUnitPrice | Unit rate / price per item |
| LineAmount | Extended line amount |
| TaxCodeRef | Tax code (populated when tax is detected) |
| TotalAmt | Invoice total |
Works With All Invoice Types
No templates to configure. SkipEntry handles any invoice it receives.
- ✓Digital PDFs from any vendor — utility bills, SaaS invoices, supplier invoices
- ✓Scanned paper invoices — AI vision handles messy scans and poor quality
- ✓Multi-page invoices — all pages processed as a single document
- ✓International invoices — USD, CAD, GBP, EUR, AUD and more
- ✓Invoices with complex line items — SKUs, discounts, multiple tax rates