Import PDF Invoices into Xero
— No Manual Entry
Manually entering supplier invoices into Xero wastes hours every week — and every keystroke is a chance for a typo. SkipEntry reads any invoice PDF, extracts every field you need, and exports a Xero-ready bill import CSV in seconds.
No credit card required. 50 pages free.
How SkipEntry + Xero Works
Upload PDFs
Drag and drop supplier invoice PDFs — single files or batches of 50+. Digital or scanned, any format, any vendor.
AI extracts data
Contact name, invoice number, dates, line items, tax, currency, and totals — all extracted. Review and correct any field in seconds.
Download Xero import file
Export a CSV formatted exactly for Xero's bill import. Upload it directly into Xero — no reformatting required.
What Gets Extracted
Every field Xero needs to create a supplier bill — pulled directly from the PDF.
| Field | Example |
|---|---|
| Vendor Name | Global Freight Partners Ltd. |
| Invoice Number | GFP-2024-09312 |
| Invoice Date | 2024-11-20 |
| Due Date | 2024-12-20 |
| Line Items (description) | International freight — Toronto to London |
| Line Items (qty / rate / amount) | 1 × £840.00 = £840.00 |
| Subtotal | £840.00 |
| Tax Amount | £168.00 (VAT 20%) |
| Total Amount | £1,008.00 |
Every extraction is math-validated: line items must sum to subtotal; subtotal + tax must equal total. Discrepancies are flagged before export.
Xero Import Format
SkipEntry exports a CSV that maps directly to Xero's bill import columns. Open Xero, go to Accounts Payable → Import, and upload the file — no header editing, no column reordering.
| Xero Column | What It Holds |
|---|---|
| ContactName | Supplier name as it appears in your Xero contact list |
| InvoiceNumber | Invoice number from the PDF |
| InvoiceDate | Invoice date (DD/MM/YYYY) |
| DueDate | Payment due date |
| Description | Line item description text |
| Quantity | Quantity from the line item |
| UnitAmount | Unit price / rate |
| AccountCode | Xero account code (editable before export) |
| TaxType | Tax type — e.g. INPUT, INPUT2, NONE |
| Currency | Invoice currency code — USD, CAD, GBP, EUR, AUD, etc. |
Multi-Currency Support
Xero users often deal with international suppliers. SkipEntry detects the invoice currency automatically — so you get the right currency code in your import file without having to check each invoice manually.
- ✓USD — United States Dollar
- ✓CAD — Canadian Dollar
- ✓GBP — British Pound Sterling
- ✓EUR — Euro
- ✓AUD — Australian Dollar
- ✓NZD, SGD, HKD, CHF, and more
Currency is detected from the invoice itself — symbol, ISO code, or contextual clues. The correct code is written directly into the Xero import file.