Import PDF Invoices into Wave
— No Manual Entry
Wave is a popular free accounting platform for small businesses — but entering supplier invoices by hand still takes time you don't have. SkipEntry reads any invoice PDF, extracts every field you need, and exports a Wave-ready bill import CSV in seconds.
No credit card required. 100 pages free.
How SkipEntry + Wave Works
Upload PDFs
Drag and drop supplier invoice PDFs — single files or batches of 50+. Digital or scanned, any format, any vendor.
AI extracts data
Vendor name, invoice number, dates, line items, tax, currency, and totals — all extracted. Review and correct any field in seconds.
Download Wave import file
Export a CSV formatted for Wave's bill import. Upload it directly into Wave — no reformatting required.
What Gets Extracted
Every field Wave needs to record a bill — pulled directly from the PDF.
| Field | Example |
|---|---|
| Vendor Name | Clearwater Printing Co. |
| Invoice Number | CWP-2024-1142 |
| Invoice Date | 2024-11-20 |
| Due Date | 2024-12-20 |
| Line Items (description) | Business card printing, 500 units |
| Line Items (qty / rate / amount) | 1 × $125.00 = $125.00 |
| Subtotal | $125.00 |
| Tax Amount | $16.25 (13% HST) |
| Total Amount | $141.25 |
Every extraction is math-validated: line items must sum to subtotal; subtotal + tax must equal total. Discrepancies are flagged before export.
Wave Bill Import Format
SkipEntry exports a CSV that maps directly to Wave's bill import columns. Open Wave, go to Purchases → Bills → Import, and upload the file — no header editing, no column reordering. Dates are formatted YYYY-MM-DD as required by Wave.
| Wave Column | What It Holds |
|---|---|
| Vendor | Supplier name from the invoice |
| Bill Number | Invoice number from the PDF |
| Bill Date | Invoice date (YYYY-MM-DD) |
| Due Date | Payment due date (YYYY-MM-DD) |
| Description | Line item description text |
| Quantity | Quantity from the line item |
| Price | Unit price / rate |
| Amount | Line item total |
| Tax | Tax name or amount |
| Currency | Invoice currency code — USD, CAD, GBP, EUR, AUD, etc. |
Multi-Currency Support
Wave supports multi-currency billing. SkipEntry detects the invoice currency automatically — so you get the right currency code in your import file without having to check each invoice manually.
- ✓USD — United States Dollar
- ✓CAD — Canadian Dollar
- ✓GBP — British Pound Sterling
- ✓EUR — Euro
- ✓AUD — Australian Dollar
- ✓NZD, SGD, HKD, CHF, and more
Currency is detected from the invoice itself — symbol, ISO code, or contextual clues. The correct code is written directly into the Wave import file.