Invoice Data Extraction for
Retail & E-Commerce
Retail businesses deal with high-volume supplier invoices \u2014 wholesale orders with dozens of line items, freight bills, packaging costs, and vendor credits. SkipEntry extracts every line item, every SKU, and every charge so your bookkeeper can import clean data into QBO or Xero.
No credit card required.
The retail AP challenge
A single retail business can receive hundreds of vendor invoices per month \u2014 from wholesale suppliers, freight carriers, packaging companies, and service providers. Each invoice may contain dozens of line items with SKUs, quantities, and tiered pricing.
The challenge is not just volume but detail. Wholesale invoices need line-item-level extraction to match against purchase orders and track cost of goods sold by product. Freight bills have surcharges and accessorial fees that need separate GL coding. Vendor credits need to be captured accurately to avoid overpayment.
SkipEntry handles all of these invoice types without templates, extracting full line item detail so every cost lands in the right account.
Invoice types SkipEntry handles
Any vendor, any format \u2014 from wholesale distributors to freight carriers.
Wholesale supplier invoices
Invoices from distributors and wholesalers with dozens of line items per order — SKUs, quantities, unit costs, and discounts. SkipEntry extracts every line.
Freight and shipping bills
Carrier invoices from UPS, FedEx, USPS, and freight companies with tracking numbers, weight-based charges, and fuel surcharges.
Packaging and materials
Invoices from packaging suppliers, label printers, and materials vendors — often with multiple line items and tiered pricing.
Marketing and advertising
Agency invoices, print advertising bills, trade show costs, and promotional materials — each needing proper GL coding.
POS and technology vendors
Monthly bills from Shopify, Square, payment processors, and software subscriptions that need to be captured and categorized.
Returns and credit memos
Vendor credit memos for returned merchandise or pricing adjustments — SkipEntry handles credits and negative amounts correctly.
Key extraction fields for retail
Standard invoice fields plus retail-specific data for inventory and COGS tracking.
| Field | Why it matters |
|---|---|
| Vendor name | Match to existing vendor record in your accounting system |
| Invoice date and due date | AP aging and payment scheduling |
| Invoice number | Duplicate detection and vendor statement reconciliation |
| Line items with SKUs | Match to inventory items for COGS tracking |
| Quantities and unit prices | Verify against purchase orders |
| Shipping and handling charges | Separate freight costs from product costs |
Inventory cost tracking made simple
For retail businesses tracking cost of goods sold, accurate line-item extraction is critical. SkipEntry pulls SKUs, product descriptions, quantities, and unit costs from every wholesale invoice \u2014 giving your bookkeeper the detail needed to match against purchase orders and maintain accurate inventory cost records.
Whether you sell through a physical store, Shopify, Amazon, or multiple channels, the vendor invoices still need to be entered. SkipEntry eliminates the manual data entry step so your bookkeeper can focus on coding and review instead of typing.
Export to QuickBooks, Xero, or your inventory system
SkipEntry exports clean, structured data ready for import into QuickBooks Online or Xero. Line items are preserved so bills can be imported with full detail for accurate COGS tracking.