Invoice Data Extraction for
Manufacturers
Manufacturers process high volumes of vendor invoices \u2014 raw materials, equipment maintenance, subcontractor work, and freight. SkipEntry extracts full line item detail including part numbers, PO references, and job codes so costs land in the right accounts.
No credit card required.
The manufacturing AP challenge
A mid-size manufacturer can easily process 200\u2013500 vendor invoices per month. Raw materials suppliers send invoices with dozens of line items referencing part numbers. Equipment vendors bill for maintenance with labor hours and parts lists. Freight carriers have complex rate structures with surcharges.
Accurate job costing depends on getting these costs into the right accounts at the line-item level. A materials invoice needs to be split across the jobs that consumed those materials. A maintenance invoice may need to be coded to a specific machine or cost center.
SkipEntry extracts every line item, every part number, and every reference code \u2014 so your bookkeeper or AP team can focus on coding and review rather than data entry.
Invoice types SkipEntry handles
Any vendor, any format \u2014 from raw materials suppliers to equipment service providers.
Raw materials and components
Invoices from materials suppliers with part numbers, quantities, unit costs, and lot numbers. SkipEntry extracts every line item for accurate cost tracking.
Equipment maintenance and repair
Service invoices from equipment vendors and maintenance contractors — often with labor hours, parts lists, and work order references.
Freight and logistics
Carrier invoices for inbound materials and outbound shipments — with weight-based charges, fuel surcharges, and BOL references.
Tooling and consumables
Recurring orders for cutting tools, abrasives, lubricants, and other shop consumables that need to be tracked by cost center or job.
Subcontractor invoices
Invoices from outsourced machining, plating, heat treating, and other specialty processes — often referencing job numbers or PO numbers.
Utility and facility costs
Electric, gas, water, and waste disposal invoices for manufacturing facilities — often with demand charges and tiered rates.
Key extraction fields for manufacturing
Standard invoice fields plus manufacturing-specific data for job costing and three-way matching.
| Field | Why it matters |
|---|---|
| Vendor name | Match to existing vendor record in your accounting system |
| Invoice and PO number | Three-way match against purchase orders and receiving |
| Line items with part numbers | Track material costs by component for job costing |
| Quantities and unit prices | Verify against PO terms and receiving records |
| Job or work order number | Allocate costs to specific production jobs |
| Tax and freight charges | Separate landed cost components for accurate COGS |
Job costing starts with accurate invoice data
Job costing accuracy depends on capturing costs at the line-item level and allocating them to the correct jobs. When a materials invoice has 30 line items across 5 different jobs, manual entry is slow and error-prone. SkipEntry extracts every line with part numbers, quantities, and amounts \u2014 plus custom fields can pull job numbers or work order references from anywhere on the invoice.
The result: your bookkeeper imports clean, detailed data into QuickBooks or Xero and focuses on job allocation and GL coding rather than typing vendor names and dollar amounts.
Export to QuickBooks, Xero, or your ERP
SkipEntry exports clean, structured data ready for import into QuickBooks Online or Xero. For manufacturers using industry-specific ERP systems, the CSV export can be formatted to match your system's import requirements.