Invoice Data Extraction for
Freelancers & Solopreneurs
As a freelancer, you would rather be doing client work than entering vendor invoices. SkipEntry extracts data from contractor bills, software subscriptions, and business expenses so you (or your bookkeeper) can import clean data into your accounting system.
No credit card required.
The freelancer bookkeeping problem
Freelancers and solopreneurs wear every hat \u2014 and bookkeeping is usually the last priority. Vendor invoices pile up: subcontractor bills, SaaS subscriptions, office expenses, professional services. Come tax time, it all needs to be entered and categorized.
Even if you have a bookkeeper, they still need the data from your invoices. SkipEntry eliminates the manual entry step \u2014 upload your vendor invoices, get structured data with amounts, dates, vendors, and line items, then export to your accounting tool.
The free tier covers 100 pages \u2014 which for many freelancers is several months of vendor invoices. Start for free, upgrade if you grow.
Invoice types SkipEntry handles
Any vendor, any format \u2014 from subcontractor bills to SaaS subscriptions.
Subcontractor invoices
Invoices from other freelancers or contractors you hire for projects — designers, developers, writers, virtual assistants. SkipEntry extracts hours, rates, and project references.
Software and SaaS subscriptions
Monthly bills from Adobe, Figma, Slack, hosting providers, and other tools. Capture each subscription for accurate expense tracking and tax deductions.
Office and coworking expenses
Coworking space invoices, home office supply orders, internet and phone bills — all deductible business expenses that need to be properly recorded.
Professional services
Invoices from accountants, lawyers, insurance brokers, and other service providers. SkipEntry extracts the detail needed for GL coding.
Travel and conference expenses
Hotel invoices, conference registration fees, and business travel costs. Extract line items for proper expense categorization.
Equipment and hardware
Computer hardware, cameras, microphones, and other business equipment invoices — often with serial numbers and warranty details.
Key extraction fields for freelancers
Standard invoice fields plus project-level data for client profitability tracking.
| Field | Why it matters |
|---|---|
| Vendor name | Track spending by vendor for budgeting and tax prep |
| Invoice date and amount | Accurate bookkeeping and cash flow tracking |
| Invoice number | Reference for tax records and expense reports |
| Line items | Categorize different services or products on one invoice |
| Tax amounts | Separate sales tax for accurate tax reporting |
| Project or client reference | Allocate costs to client projects for profitability tracking |
Track project profitability
If you hire subcontractors or buy materials for client projects, knowing your true cost per project is essential for pricing future work. SkipEntry custom fields can extract project names or client references from vendor invoices, so you can track expenses by project without manual re-coding after import.
Even simple things \u2014 like separating software subscriptions from subcontractor costs \u2014 become easier when the line items are already extracted and categorized.
Works with your accounting tool
SkipEntry exports clean data ready for import into QuickBooks Online, Xero, FreshBooks, Wave, or any other tool that accepts CSV import.